Admission to a global health rotation or program is contingent upon a student's continued adherence to the policies and requirements of any other Northwestern University Feinberg School of Medicine programs. It is the participant’s responsibility to be aware of these policies. Following is information specific to global health programs.
Admission to a NU Feinberg global health rotation / program is contingent upon a medical student's continued academic success. Should a medical student's admission to an NU Feinberg global health rotation / program be revoked as a result of poor academic performance, or based on a recommendation from the Student Promotions Committee (SPC), Northwestern University and the FSM Center for Global Health will not be responsible for refunding any expenses incurred in preparation for the intended time abroad.
Membership in an academic community requires mutual respect, consideration, and concern for the well-being of others, as well as a significant degree of personal integrity and maturity. Students who have engaged in misconduct or other unethical behavior, as determined by the Students Promotions Committee (SPC), may be precluded from participation in an NU Feinberg global health rotation / program. SPC actions may include reprimand, suspension, or dismissal of a student whose actions are found to be inconsistent with the qualities of a good physician. These vital qualities include:
- sound judgment
- personal insight or perception
- personal integrity and accountability
- responsibility to patients
- ability to recognize personal limitations
- ability to function under pressure
Information concerning medical student conduct is made available to NU Feinberg Center for Global Health and will be considered when reviewing a student's application and may be considered a determining factor for a medical student's continued eligibility in an NU Feinberg global health rotation / program.
Students who have been put on disciplinary probation, suspension, or who have been reprimanded by the Students Promotions Committee are ineligible to participate in an NU Feinberg global health rotation / program during the period of their probation, suspension, or reprimand. Students who have been suspended, withdrawn, or dismissed from the University are ineligible to participate in an NU Feinberg global health rotation / program. Should a student's admission to an NU Feinberg global health rotation / program be revoked as a result of disciplinary action or conduct violation, Northwestern University will not be responsible for refunding any expenses incurred in preparation for the intended time abroad.
To ensure a safe and fun experience when traveling abroad, it is important to understand the extent of your insurance coverage. Students should review the Student Health Insurance policy. Students who are NOT enrolled in NU-sponsored insurance should speak with their insurance provider to learn about coverage while abroad.
Northwestern University offers its students, faculty and staff supplemental HTH travel insurance at an additional cost. HTH insurance covers primary care when traveling abroad for a nominal weekly fee (under $10 per week). HTH is not meant to be a substitute for domestic health insurance but covers an individual for certain services when outside of the U.S. Students may learn more about HTH insurance by clicking here.
International SOS (ISOS)
International SOS is a supplementary travel service, which NU purchases on behalf of all university faculty, students and staff. ISOS provides worldwide assistance and evacuation services to all NU students and employees who travel outside the United States to study or conduct University business. Students may learn more about the ISOS services by clicking here.
Tuition refunds are subject to the policies of NU's Office of Student Financial Services. Students may review tuition rates, billing dates, and refund policies by visiting the Student Financial Services website.
Airlines have specific refund policies for different fares. Please review any ticket's policy before purchasing. If a student decides to withdraw from a program/rotation, and has purchased an airline ticket, that student is responsible for all airfare expenses incurred / committed.
If the rotation/program is cancelled for any reason, the Center for Global Health encourages students to contact the airline company directly to inquire about refund or credit for the flight. The Center for Global Health cannot be held responsible for airline ticket expenses if a program/rotation is cancelled.
The Center for Global Health at Northwestern University’s Feinberg School of Medicine allocates travel funds to select FSM students who wish to pursue a global health rotation/program at international sites. CGH’s sponsored travel policy specifically applies to the International Health Fellowship (IHF), the Feinberg Travel Grant (FTG) and the Global Health Initiative (GHI).
Award amounts for the IHF and FTG are determined on a case-by-case basis by the global health education steering committee in the Center for Global Health. The GHI funds come from a private donor of the university who sets their own giving levels. Travel awards are not guaranteed to every FSM student who applies.
I. Eligibility Requirements
- Applicants must be registered as full-time matriculated medical students at the Feinberg School of Medicine (FSM) to be eligible.
- The medical student must be in good standing at the time of proposed travel.
- Feinberg Travel Grant applies to clinical rotations and public health/research projects at any one of FSM’s affiliated international universities or clinics.
- IHF and GHI awards apply to clinical rotations and public health/research projects at affiliated partners and unaffiliated international sites that have been reviewed and approved by CGH.
- If awarded funding, a student must submit the appropriate financial paperwork and complete CGH’s required application, orientation, and evaluation steps.
- Students must submit the CGH online evaluation, an evaluation from their preceptor if receiving elective credit, and/or a scholarly paper for research projects to the Center for Global Health upon completion of the project.
- Trainees are eligible for a maximum of two GHI awards, one IHF award, and one FTG award during their training programs.
II. Funding Restrictions
Students may not receive funding from more than one source from Northwestern University for the same rotation/project. Sponsored FSM and NU travel sources for students include, but are not limited to, FSM’s International Health Fellowship, Feinberg Travel Grant, Global Health Initiative, the Program in Public Health, the Medical Student Summer Research Program, and the Office of International Program Development.
Travel funds may not be deferred and must be used for the approved rotation/project within the same academic year that the award is issued.
III. Taxable Income
Scholarship payments issued by Northwestern University may be considered taxable income by the IRS depending on a student’s individual financial situation. No taxes will be taken out of the scholarship payment at the time of payment if processed by NU’s Payroll Department, but trainees should be aware that they will need to report this during the following year’s tax season on Worksheet 1-1. This is solely the responsibility of the award recipient. If you would instead like taxes withheld from your award, please fill out the W4 form with Payroll on the 8th floor of Abbott hall.
IV. How Do I Receive My Travel Funds?
All scholarship awards must be processed via NU Payroll. Once an award letter is received, you will be provided with instructions and forms to complete the Payroll process. Paperwork submitted before the 7th of the month will generally be processed by the end of the same month, while paperwork submitted after the 7th will be processed at the end of the subsequent month. Please allow 4-6 weeks for processing. Please note that all such timelines are an approximation and that students may have to wait longer periods of time depending on individual financial circumstances.
In order to receive your GHI funding, you must contact your residency Program Coordinator to discuss the required steps for the reimbursement process and fill out the appropriate paperwork for the GME office.
Global Health Initiative awards are distributed as a reimbursement for residents. Allowable expense categories for reimbursement include:
- Market rate international ticket – coach class
- Program fees (i.e. Any required fees paid to host-institution)
- Immunization and travel medicine
- Visa application fees
- Housing expenses at destination
- Per diem (at discretion of the Department)
GHI awards will NOT cover local fares (i.e. taxis, public transportation) or other transportation expenses in the U.S. or abroad nor will they reimburse for medical supplies, individual meal expenses, or unplanned medical expenses. Each award will be made up to a maximum dollar amount to be reimbursed after travel is complete. If additional receipts are submitted with totals that exceed the maximum award amount, the additional expenses will not be reimbursed. Awards are contingent upon prior approval of the rotation by your respective Program Director.
Contact Information: All forms and paperwork should be submitted directly to: FSM’s Institute for Public Health and Medicine, 633 N. St. Clair 18th Floor, 60611. Attn: Lauren Oxenhandler, Program Coordinator for Professional Affairs. If you have questions, please contact Lauren at firstname.lastname@example.org or 312-503-8793.
V. When Travel Funds Must Be Returned to FSM
FSM students may be required to return FSM travel funds that are awarded to support a global health experience if any one of the following conditions occurs:
- An FSM trainee is dismissed from a visiting rotation or medical education program at an international site by the host institution’s program director for unprofessional or unethical behavior.
- A trainee leaves a visiting rotation or medical education program early and without prior permission from both the host institution and FSM.
- Unforeseen emergencies, natural disasters, or another force majeure causes the cancelation of a visiting rotation or medical education program before the rotation / program begins. In such cases, it is the student’s responsibility to contact airlines, travel agents, and places of residence where they intend to stay to cancel reservations and request refunds as soon as reasonably possible. Cancelations that occur due to emergencies, natural disasters, or force majeure during a rotation / program at an international site will be handled on a case-by-case basis and under such circumstances students should contact the Center for Global Health as soon as possible.
- A student completes the rotation / medical education program and FSM later learns that the student acted in an unprofessional or unethical manner and is consequently disciplined by FSM’s Student Promotions Committee.
If any of these situations occur, the funds must be returned by the student to the Center for Global Health within 30 days of the request and before graduation, whichever date comes first.
Guidelines for Blood‐borne Pathogen Exposure and Post‐exposure Prophylaxis at Global Health Field Sites
The purpose of the guidelines are to delineate recommended actions that should be taken in case of an occupational exposure of any member of the Feinberg School of Medicine to
infected or potentially infected bodily fluid while at a global health field site, i.e. off‐campus, non‐U.S. site. The policy extends to Feinberg School of Medicine students.
The guidelines outlines the recommendations of the Feinberg School of Medicine (FSM). It does not replace individual choice. Each exposed person has the right to weigh the risks and benefits and make their own choice about when to take post‐exposure prophylaxis (PEP).
Additional University Policies
Participants of global health rotations and programs are expected to adhere to and are protected by the policies of the university. Learn more via the links below.
Northwestern University Policies
Office of the Provost Policies
NU Student Affairs: University Policy Checklist